The software program was not included in the RFQ and was bid out separately from that project, according to Pat Wiggins of the Human Resources office. The cost of the program is approximately $16,870.

Two days after voting to accept ADP as the most qualified contractor for employee payroll services, the Camden County Commission approved a separate bid from the multi-billion dollar corporation for the purchase of a Human Resources software program.

ADP was one of four companies who bid on the payroll project following the publication of a Request For Qualifications (RFQ) in September and on Monday Presiding Commission Greg Hasty and First District Commission Bev Thomas approved the authorization of executing a one-year bid expected to cost around $24,000, according to Hasty.

The software program was not included in the RFQ and was bid out separately from that project, according to Pat Wiggins of the Human Resources office. The cost of the program is approximately $16,870.

“That’s going to be the software package that’s going to allow us to be able to run our reports without having to do it all on paper and pencil as we do now. All we have now right now to work with is spread sheets, and when we have to do our ACAs, our 1094s, 1095s, it’s an extremely laborious process,” Wiggins said.

“Did we get it right? Did we miss somebody? Because you’re dealing with paper and pencil at that point. The software package, as we’ve said, should have been in place years ago because of the reports we’ll be able to get not only for the human resources department but for the treasurer, auditor — there will be other reports well be able to pull that they might need.”

Hasty echoed Wiggins comments, adding that the current pencil and paper process takes “hours and hours and hours” and the software program has been “absolutely” needed.

“We actually got a demonstration of the HR software after we received a demonstration of the payroll software and based on the capabilities of the software it was obvious it was going to save the county tremendous amount of time in terms of personnel time and actually even individual time with regard to accomplishing what we’re required to do in terms of reporting and compliance,” Hasty said.

Wiggins said by purchasing the software, “we will be assured now that when we run those reports, they will be true and accurate.”

Thomas made a motion to accept the bid, which Hasty subsequently seconded and the motion passed by a vote of 2-0. Second District Commissioner Don Williams was not in attendance for the meeting.