“Based on your recommendations and evaluation it appears as if the highest (scoring) company is ADP who also happens to be the least expensive or lowest bidding companies of those bids,” Hasty replied.

Camden County employees will have a new payroll service expected to be implemented this December and fully operational before the new year.

On Monday, Presiding Commissioner Greg Hasty and First District Commissioner Bev Thomas voted to accept ADP as the most qualified contractor for payroll services. ADP is a multi-billion dollar corporation that provides payroll solutions for companies and governments of all sizes, including Missouri’s Greene County.

A contract between the commission and ADP for the services will now be developed to determine costs.

ADP was one of four companies who bid on the project following the publication of a Request for Qualifications (RFQ) last month approved by the commission on Sept. 28, 2017. Approximately three weeks later, the commission voted again to table the bids received by ADP, APS Inc. Net A Work, and Hill’s Computer Programming Service — the county’s current provider — for further review by Human Resources employees Pat Wiggins and Mel Peters.

Peters compiled a scorecard to analyze each RFQ with seven categories and a possible total score of 159 points with the two biggest qualifications, HR Overview and Payroll Solution Overview, accounting for 130 of the 159 possible points.

“I basically came up with a scorecard based on requirements from the RFQ we put together and I gave everybody one available point for every question that was on there, whether they answered or didn’t,” Peters told the commissioners. “If they answered all the questions, they got a point, if it wasn’t a complete answer or to our satisfaction, they got a half of a point or no point at all.”

Thomas commended Peters for the scorecard, stating that she did a “fantastic job” breaking down the differences between the bids.

“The only one that scored really low was HCPS, which is our current provider, but they only provided a two-page RFQ, so I couldn’t even give them a point for answering all the questions,” Peters commented.

Hasty said that it was his understanding that HCPS just lost one of their two software developers, which Peters confirmed.

“It is the cheapest, but not the most practical,” Peters said of the HCPS bid.

“Based on your recommendations and evaluation it appears as if the highest (scoring) company is ADP who also happens to be the least expensive or lowest bidding companies of those bids,” Hasty replied.

According to Peters’ scorecard, ADP received 153 out of 159 points, while APS was second with 146 points. Third place was Net A Work with a score of 139 points and fourth was HCPS with a score of 13.5. A total of 325 employees were listed in the RFQs for county payroll services.

“I think ADP had the most complete service already in place as well as experience with a first class county, which I think is extremely valuable,” Thomas noted.

According to ADP’s bid, the workforce services offered would cost approximately $42,386 a year, but contains an annualized 35 percent discount that would cut $14,231 off the total price. There is also a $1,480 implementation and setup cost not included in that total. ADP also included a second option that was even more discounted down to $29,250 per year (45 percent discount) plus a $1,500 implementation fee.

The commission is expected to finalize an agreement with ADP this week and immediately begin the implementation process upon full execution of the contract.