The County received the most bids, a total of four, for payroll services. Companies that bid on the project included Net A Work, ADP, Hill’s Computer Programming Service, and APS Inc.
The Camden County Commission voted to table five bids until further review by the executive office and departments the services primarily affect.
On Tuesday, the Commission opened bids for liability insurance, a collector’s office printing project, National Voter Registration Act (NVRA) election canvassing services, medical insurance and payroll services for employees. Offices that will be reviewing the bids include the collector, auditor, clerk, treasurer and county attorney.
Presiding Commissioner Greg Hasty said due to the instability of the insurance market, federal budget and Missouri sales tax revenue, the county is hoping to bid out one-year contracts for services that can be reviewed on an annual basis.
The county received bids from McGrath, Inc.. and Golden Rule Insurance for liability insurance, one bid from AlphaGraphics for the printing project, one bid from Edward Rice for the NVRA canvassing service and one from Mutual Medical for health insurance.
According to the NVRA of 1993, states, including Missouri, are required to offer voter registration opportunities by mail-in application; opportunities at certain state and local offices, including public assistance and disability offices; and requires states to implement procedures to maintain accurate and current voter registration lists.
“We’ve received information that based on previous years we’re going to be able to continue at the same rate,” Hasty said regarding Mutual Medical. Human Resources Director Pat Thurston said the employee deductible would go down to $1,750 as of January 2018.
The County received the most bids, a total of four, for payroll services. Companies that bid on the project included Net A Work, ADP, Hill’s Computer Programming Service, and APS Inc. According to the bids, the County has a total of 325 employees who fall under the services.
It appears the County will be able to save some money because it already owns the software and already provides all the necessary personnel to operate the payroll, according to one of the bids.
The Request For Qualifications included, but was not limited to: implementation of a payroll system using a customized time collection; request and approval of work flows; direct deposit for employees’ payroll; wage garnishments and PTO management; year-end taxes including 1095 C and EEOC4 forms; customizable reports, employee and manger self service, compliance reporting, policy acknowledgement, evidence of benefit offering screens; and the ability to customize additional key performance indicators, according to another bid.
Each of the bids are different in that they do not all contain a total cost estimate, instead explaining how the work would be billed throughly hourly labor, equipment or software customization, and several fees and discounts that entice their proposals.
According to ADP’s bid, the workforce services offered would cost approximately $42,386 a year, but contains an annualized 35 percent discount that would cut $14,231 off the total price. There is also a $1,480 implementation and setup cost not included in that total.
ADP also included a second option that was even more discounted down to $29,250 per year (45 percent discount) plus a $1,500 implementation fee.
According to APS Inc.’s bid, the total payroll processing cost per year would be $41,925 with a $3,000 one-time setup and configuration cost and a $3,300 year-end processing fee.